Bringing Neighbors Together

Who is responsible?

We all received a "one call now" notification of the extension of the self nomination period for the Board of Directors.   Once again, I have to wonder  why weren't the bylaws checked before  the timelines were established?   We have been talking about this election since last August board meeting.  It is just now discovered we need staggered terms?    Whose job is it to make sure we are doing things legally; the management company, our attorney,  the association manager,  the board, the residents?

Once the transition takes place how are we going to prevent this kind of error?    

Another concern according to the letter, " The staggered term is determined by the three seats with the highest number of votes start with a two year term and the remaining two seats will have a one year term. (Important Note:  One of the 1-year term seats will be held by Pulte until we reach 90% of sold homes (Bylaws Section 4.02 (d)(i)(i) (page 7))."    We are nearly built out.   Why are we not taking the top 5 candidates with the  one with the lowest number of votes a board member elect - who doesn't take a seat until the magic 90%  of homes are sold.  Then it would be automatic, no other election expenses need to be incurred.    Let's plan ahead a little and save some money on duplicating a long and lengthy process.

Below is the notice from Riverside Management;  what are your thoughts?

After a review of the Association By-Laws Section 7.03 (page 21) it would appear that we are mandated to hold a staggered term election the year of the transition. This year is considered the transition year.   This means that we will actually have all four (4) available Resident Director Seats on the ballot in April in order to create the staggered term election as required in Section 7.03. This also means that the two current board members (Harold Wheeler and Kent Sherwood) will have a choice to run for re-election.   

The staggered term is determined by the three seats with the highest number of votes start with a two year term and the remaining two seats will have a one year term. (Important Note:  One of the 1-year term seats will be held by Pulte until we reach 90% of sold homes (Bylaws Section 4.02 (d)(i)(i) (page 7)).

The approved Election Timeline remains the same with the Candidate Forum scheduled for March 6th at 6:30 PM.  Click HERE to view the approved Election Timeline.  

If you have any questions, you may contact Pamela atpamelac@riversidemgmt.com or Mina at the Lodge


13 Responses »

  1. This is not the Notice that was delivered to my house at 1 P.M. yesterday. How many different Notices do we have floating around out there anyway? <:-(

  2. This is crazy....the current two Board members Kent and Harold should continue their term....which would make their term one less year than the ones elected this time. Wouldn't that be staggered? If Kent and Harold get the top two positions wouldn't they actually serve 3 years?

  3. The answer won't be found here.

  4. This is the notice that was posted on the Association Website glenbrookeca.com

  5. I finally found the above letter and they (???) couldn't even get that one correct. Is nothing proofed before sending it out This notice should have been delivered to every resident along with the other one.. Who in the heck is in charge or running our HOA...obviously no oversight or checks and balances in place. We have a Manager, BOD's, Management Co. & Attorney and some biggies coming up...Election - Transition - Annexation and we can't even get the first one right. Each homeowner according to the 2013 Budget is paying $ 732.00 a year for those services which equals 5 months of our dues each year. Now that's pretty hefty. Makes one wonder what is ahead for us regarding the Transition and Annexation....MORE of the same? Just my 2 cents........

  6. There are incorrect bulletins* posted on the Association News located on our official web site. One is Board Approved...not sure how you fix that and the other, I would assume, is by Riverside Mgmt. It would be my hope that our Resident Board Members are following through with getting a fix done. Perhaps even an Unofficial Disclosure could be made at the bottom of the "Approved" item. ???

    *Self Nomination Period Extended

    *2013 ELECTION TIMELINE Board Reviewed and Approved: January 23, 2013

  7. I have another question for one of you brilliant minds here in Glenbrooke. Having a hard time with how to pose the question too...hopefully you understand what I'm asking.

    Question...we have our BOD's Election on April 25th and at some unknown date, before or after, a vote on the Annexation. Should this Annexation pass and another community is added to Glenbrooke, will that in any way change the makeup of the BOD's in this election? Guess what I mean is, will we still have just one (1) Pulte employee on the Board going forward after the Annexation? Or is there some little squeaky kink in there that we are missing? Confuse you yet...........LOL

  8. I have read
    1) From what I have read and heard, the annexation will in no way change the board make-up ("that train has left the station" ).

    2) When we are 90% built ou in THIS community we will be able to replace the last Pulte employee on the board.

    Was that what you were asking?

  9. OK...let me give it another try. At the present time Pulte's holdng all the cards close to their vest, right? Except maybe for a select few. JMHO

    Say Pulte holds their informational meeting on March 15th with the community and asks for a vote on April 10th. Is there something in the Annexation procedures/CC & R's that should it be accepted by the community, it changes the whole dynamics of the Transition and the board makeup?

  10. I'm guessing here.... but I can see how the annexation could extend the period when Pulte has one board member, and some veto power over association decisions. Looking at how fast new houses are popping up, it's just barely conceivable that we would reach the 90% sold mark before the April 25th election, and be electing five board members instead of four. If not (which seems more likely), and if the annexation is approved, the 90% threshold would move out to 770 homes. That would likely mean another two years with partial Pulte control, for better or worse.

  11. guessing here too...........but I'm thinking the transition might be nullified or at least in-part by the annexation. Could this not also possibly change the election procedures we are now going through at the last minute?

    Another question.....should the Annexation be voted down can Pulte form another "sister" community on this property?

  12. Candidates as posted on our Official Web site yesterday which seems to be before Riverside Mgmts. statement to extend the period to Self Nominate until February 25, 2013 and post the new slate of candidates on February 26, 2013. Does this not undermine the process to Self Nominate? It seems we are in dire need of a Watchdog Group. JMHO

    Posted: February 15, 2013
    Board Candidates
    (In Alphabetical Order)

    Peter Gaffney
    Glen Glaser
    Linda Hargan
    Walt Hess
    Marty Keale
    Kent Sherwood (Incumbent)
    Harold Wheeler (Incumbent)

  13. Bulletin that was NOT included in the hand-delivered packets on Feb. 13th:

    Posted: February 13, 2013
    Self Nomination Period Extended

    Attention Glenbrooke Residents:

    After a review of the Association By-Laws Section 7.03 (page 21) it would appear that we are mandated to hold a staggered term election the year of the transition. This year is considered the transition year. This means that we will actually have all four (4) available Resident Director Seats on the ballot in April in order to create the staggered term election as required in Section 7.03. This also means that the two current board members (Harold Wheeler and Kent Sherwood) will have a choice to run for re-election.

    The staggered term is determined by the three seats with the highest number of votes start with a two year term and the remaining two seats will have a one year term. (Important Note: One of the 1-year term seats will be held by Pulte until we reach 90% of sold homes (Bylaws Section 4.02 (d)(i)(i) (page 7)).

    With that said, Board has agreed to extend the period to Self Nominate until February 25th. This will allow any member of the community in Good Standing to run for the Board. If you are interested in running, please fill out the form and drop it off with your candidates’ statement at the Lodge on or before February 25th. Click HERE to view the self nomination form. The new slate of candidates will be posted on February 26th before noon.

    The approved Election Timeline remains the same with the Candidate Forum scheduled for March 6th at 6:30 PM. Click HERE to view the approved Election Timeline.
    If you have any questions, you may contact Pamela at pamelac@riversidemgmt.com or Mina at the Lodge

Glenbrooke Community Association (GCA) Information

Arbour Lodge
Phone 714-1010; FAX 714-1374
Address 7700 Del Webb Blvd. EG 95757
Office hours are M-F 8AM to 5 PM
GCA Website: www.glenbrookeca.com

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Association Staff
Board of Directors
Design Review Committee
Riverside Management

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